There are three group types that are possible in our email environment:

  • Microsoft 365 groups are created whenever a Team or a SharePoint site is created. The owner of the group who can make changes to the membership of the group is the one who created the Team or SharePoint site.
  • Distribution lists are usually created by IT but it is possible for staff to create them as well.
  • Mail-enabled security groups. These are only created by IT and their membership can only be changed by IT.

Currently, the ways that you update the memberships of the first two groups are different. The steps for these two types of groups are documented in the FAQs but the method for the first group type is changing. The instructions are below.

  • Enter this link or click on it, My Groups - Groups I own (microsoft.com), to go to the new site.
  • First page will show you the Overview page where you have the option to request to join a group in the top right corner. If the group has the setting that allows requests to join then you will be able to search for the group and request to join. If a search doesn't find your desired group then the setting doesn't allow this for the group.
  • If you click on the 2nd or 3rd link in the left-hand list, then you will see the groups you own and the ones where you are a member. 
  • From the 2nd link in the left-hand list, you can add and remove members for Microsoft 365 groups if you click on the Members menu item. You can click on the X at the right-hand side to remove members and click on the Add Members link to add people.
  • From the 3rd link in the left-hand list you can request to be removed from a group if the settings of the group allow members to leave.